Administrative Assistant

Job responsibilities & duties:

• Organize office operations and procedures;
• Monitor and record long distance phone calls;
• Update organizational memberships;
• Maintain office equipment;
• Develops and maintains a detailed operation schedule which includes administrative tasks and all sites involved in the operation;
• Coordinate meetings, including travel arrangements and expense reports;
• Administer for Departments;
• Prepare and/or edit meeting minutes, presentations and tables;
• Data entry for departments;
• File all operation documents (hard and soft copies);
• Responsible to take input from all team to develop and maintain the detailed schedule;
• Update databases;
• Administer databases;
• Follow/monitor correspondence chart/process.

Skills & Qualifications:

• Knowledge of office administration, management and supervision, ability to maintain a high level of accuracy in preparing and entering information;
• Minimum 3 years of experience in the field operations and sales;
• Excellent interpersonal skills, analytical and problem solving skills, decision making skills, attention to detail and high level of accuracy, very effective organizational skills;
• Effective written communications skills;
• Computer skills including the: spreadsheet and word-processing programs, and e-mail at a highly proficient level and languages: fluent in English;
• Stress management skills and time management skills;
• Personal Attributes: honest and trustworthy, respectful, possess cultural awareness and sensitivity, flexible, demonstrate sound work ethics;
• Computer Literate: Word, Excel, Power Point;
• Other tasks by order of the manager or director.