HR Services, Administration and Payroll Team Manager

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Application deadline: 12/09/2021

ТХЕ ХЕАДХУНТЕР МАКЕДОНИЈА

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The HeadHunter Group is an innovative Staffing and Recruiting Company operating in Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece and USA. We offer the newest mentality in Staffing industry and our core business are Candidates and Clients.

For our client Lidl, German international discount supermarket chain that operates over 12,000 stores across Europe and the United States, we are looking for:

HR Services, Administration and Payroll Team Manager

The position objective is the functional and personal management of the HR Services, Administration and Payroll Team. In addition, the position holder is responsible to ensure and develop the areas of personnel administration and remuneration management. Further, the position objective is to support the proper entry and maintenance of basic data of employees in the personnel administration system, as well as storage and archiving of documents and preparation of certificates and reports, in compliance with legal regulations and internal rules and requirements, as well as to ensure the correctness and further development of remuneration administration processes.

Key responsibilities:

Management Tasks

Management of employees under the company, management and behavioural principles and promotion of purposeful, professional and personal development of employees
Creating appropriate framework conditions (organizational, personal) to ensure the implementation of tasks and to achieve the goals on time, as well as in an economically profitable way
Negotiating goals and delegating tasks to employees, including giving freedom of action for the tasks performance
Ensuring a positive and motivating work atmosphere, as well as smooth, effective and efficient cooperation
Conducting talks with employees
Responsibility for operational matters related to personnel
Provision of compliance to the internal rules and standards
Responsibility for the management and planning of resources and personnel, as well as the costs
Identifying potentials through standardized tools and promoting potentials through individual development measures
Ensuring compliance with the applicable laws and internal regulations (corporate principles, leadership model, processes and other internal regulations) in the management of employees (guarantee of HR-compliance and implementation of the CMS - HR program in everyday work/activity)
Building awareness among the employees regarding the importance of compliance with applicable laws and internal regulations
Actual implementation of the CMS - HR program (implementation of measures to avoid and minimize the risks related to HR compliance)
Organization of work so as to comply with legal obligations
Periodic control for compliance with applicable legislation and internal regulations in the field of obligation (control obligation)

HR Related Services

Coordination of the payroll process of the Company, to ensure timely and correct payment of salaries and other remunerations
Coordination of preparation and implementation of the relevant internal processes, procedures and other regulations, in the field of labor relations, payroll and administration
Coordination of administrative activities according to the applicable law and other regulations, as well as coordination of the disciplinary procedures
Maintenance, correction and control of employees’ reported working hours
Person in charge of the LIDL staff hotline and preparation of analyses and statistics relating to incoming calls.
Entry of business trip reports, advances and receivables from employees, as well as reporting to managers for factual ambiguities
Contact person for Headquarters employees for questions regarding pension funds and insurances, attachments, contracts, health insurances, control and administrative bodies
Contact person for employee insurance and pension insurance
Provides the legally required notifications and certificates (e.g. in case of long-term absences, maternity leave), and is also responsible for the proper preparation of certificates and documents upon resignation.
Ensuring the correct preparation of SAP HR reports and others related to personnel, as well as their distribution to the defined scope of recipients.
Providing a standardized system of forms and sample documents.
Coordination of the flawless functioning of all IT applications and programs in the field of HR services, through close cooperation with the IT Systems division, as well as ensuring compliance with the data protection concept.

Activities in the field of data administration management

Effective, up-to-date and correct course of personal data administration and regular management, processing and input, as well as change of basic data for employees
Checking the completeness of documents for new employee appointment, if necessary, filing complaints to recruiters, as well as systematic tracking of missing documents
Ensuring the correctness of all documents related to personnel administration
Preparation of certificates and official notices
Processing and administration of documents related to temporary incapacity of the staff (entry in SAP)
Ensuring proper management of personal staff files, as well as the completeness of the documents stored therein
Proper management and storage of relevant documents related to personnel administration in accordance with the data protection law, including compliance with the periods for their destruction.

Activities related to remuneration administration and management

Person in charge of remuneration administration and clarification of open staff issues,
Correct determination, verification and payment of taxes and social security contributions related to staff
Preparation of certificates related to remunerations payment (annual reports, calculations in connection with the use of company cars, etc.)
Ensuring the availability of all data and documents related to remunerations administration and payment
Activities related to the preparation for salaries payment and follow-up activities thereafter
Calculation and verification of employees' salaries
Responsibility for the correct determination and payment of taxes and social security contributions related to staff
Responsibility for sending the salary slips and the working time certificates
Analyses and elimination of errors within the remuneration payment preparation process
Supporting the preparation of statements and reports related to salaries payment
Responsibility for cost budgeting and reporting in the own field of management

Key Qualifications and competences:

University degree – Law, Economics, Human Resources, Social Sciences
At least 5+ years of relevant experience in a similar position as HR Manager, HR Administration and Payroll Manager
Proven experience as people manager
Experience managing large volumes of data
Driven and motivated with a positive outlook, curious and able to solve problems
Self-initiative and result oriented way of working
Quality awareness and maintenance of work efficiency
Delegation skills and monitoring the progress of delegated task
Good working knowledge of Microsoft Excel
English language knowledge, German is a plus
Confident with excellent communication skills both written and verbal
Collaboration skills working across departments with colleagues with differing levels of knowledge and experience
Highly organised and able to work to tight deadlines

What can you expect from the position?

International experience
Cooperation with dynamic and experienced team
Being always challenged to reach for more
Training abroad 3 months

REMUNERATION/ SALARY: Competitive.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

The interested candidates are invited to APPLY ONLINE and send your application document (CV in English). If you have any technical questions related the application, please, contact Ms. Julijana Minovska directly on +38971 370 151 (Monday - Friday)

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HR Services, Administration and Payroll Team Manager

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