Who are we?
Pabau is a bootstrapped software company founded in the UK, with a Head Office in Skopje, North Macedonia.
Pabau CRM is our all-in-one clinic management system that helps businesses to run more smoothly. If a clinic needs to do something, our system either fully automates the process, or makes it easier (think Hubspot, but for businesses with a medical element).
Everything from storing treatment notes, automated appointment reminders, emails, staff management, reporting, payment systems – seriously, you name it, our system does it.
In fact, our feature rich system is the market leader in the UK for the medi-aesthetic sector, with over 1,500 businesses and 15,000 users.
Over the past 3 years the business has quadrupled, and the plan is to increase this speed of growth even further
Office & Finance Assistant
THE ROLE:
We are looking for a dynamic Office and Finance Assistant to join our company.
WHAT YOU'LL BE DOING:
Office responsibilities:
- Using a range of office software, including email, spreadsheets and databases.
- Prepare documents, answer telephone queries and compiling and updating employee records (hard and soft copies)
- Welcoming new employees and organizing initial onboarding and offboarding including preparation of technical equipment
- Travel arrangements and communicate with public services when necessary
- Up to date with maintaining an organized and comfortable office environment, ordering office supplies, and updating inventory.
- Comply with company and office purchases when needed
Finance responsibilities:
- Prepare expense reports, maintain financial files and records kept in the field office and enter data in financial spreadsheets.
- Answer queries and provide solutions and information to customers on finance related matters via Hubspot/Email/Phone
- Assisting in payroll, company bonuses, payments for overtime, credit control processes, budget planning, and expense analysis.
- Maintain financial records and sending invoices in Xero platform
- Identifying and reporting on 'Good Spend' vs 'Bad Spend'
REQUIREMENTS:
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Experience in Excel Spreadsheets.
- Excellent analytical skills
- Excellent written and verbal communication skills.
- Organizational and time management skills.
- Strong decision-making and problem-solving skills.
- Great attention to detail.
BENEFITS:
WHY PABAU?
We’re committed to creating an inclusive workforce. We believe in a world where you have the freedom to explore and express yourself without judgment, no matter who you are or where you’re from. Where you value yourself and feel proud of who you are. Where individuality is a source of confidence, because difference makes the world a better place.
Here are some of the perks that we can offer:
- Opportunity to work on high traffic, high performing CRM software.
- 20 days holidays + country holidays
- A truly flexible working culture
- A collaborative, creative, and inspiring working environment
- Great training and learning resources
- Access to the best software
- Sport Master membership
- Refuel - Collaborative kitchen space
- Lots of ping pong
- Free on-site parking
- Monthly nails treatment onsite
- Monthly Barber onsite
If you are interested we invite you to apply via the APPLY option.
