Vista Trans Holding Inc. is a leading asset-based carrier located in Lake in the Hills, IL. With a robust fleet of 400 power units, we specialize in a range of transportation services, including dry, temperature-control, hazmat, and over-dimensional freight.
Accounting Specialist
Working Hours: 8:00 a.m. to 4:00 p.m. ( USA CT)
About the role:
The Accounting Specialist is responsible for managing all aspects of client billing and accounts receivable. This role involves preparing and sending accurate invoices based on services provided, monitoring outstanding payments, following up with clients on overdue accounts, and maintaining accurate records of all transactions. The specialist will also support the team by preparing regular financial reports for management review and ensuring that all billing processes are carried out in a timely and efficient manner.
Responsibilities:
- Invoice Preparation & Distribution:
Prepare and send accurate invoices to clients based on services provided by the company, ensuring all details (e.g., services, rates, permits, etc.) are correctly listed. Send invoices in a timely manner, per agreed-upon billing cycles. - Accounts Receivable Management:
Monitor outstanding accounts receivable and follow up with clients to ensure timely payments. Maintain a detailed log of outstanding balances and overdue accounts, and escalate issues as needed. - Payment Reminders & Follow-Up:
Send payment reminders to clients for overdue invoices and coordinate with clients to resolve any billing disputes or issues. Work closely with clients to ensure all payments are made promptly and any discrepancies are addressed. - Payment Recording:
Accurately record client payments in the company’s financial system, ensuring that all payments are applied to the correct invoices and accounts. - Record Keeping:
Maintain organized and up-to-date records of all transactions, invoices, receipts, and payments. Ensure that all financial documentation is stored according to company policy for easy access and audit purposes. - Reporting:
Prepare regular financial reports for management review, including accounts receivable aging reports, payment status updates, and invoice summaries. Highlight any potential issues or concerns regarding billing or payment delays.
Candidate Requirements:
- 1+ year of experience in an accounting or billing role, preferably in the transportation or trucking industry. Experience with permit-related billing is a plus.
- Proficiency in accounting software (e.g., QuickBooks, NetSuite, or similar) and Microsoft Office Suite (Excel, Word). Experience with billing systems and CRM tools is a plus.
- Strong attention to detail and accuracy in all aspects of billing, invoicing, and financial record-keeping.
- Excellent verbal and written communication skills, with the ability to interact effectively with clients, management, and team members.
- Ability to manage multiple priorities, meet deadlines, and work efficiently in a fast-paced environment.
You can apply through the Fast Apply button
Phone Number: 078/363-737
