HR Coordinator

 HR COORDINATOR 

Main duties / responsibilities:

• Manage the recruitment process by posting various jobs across multiple platforms, conduct and manage screening, interviews, compliance, and onboarding processes.
• Manage the HR platform, Prepare and distribute new hire welcome packs and necessary forms.
• Maintain accurate and up to date employee records in the HR system, Employment Hero (EH).
• Process employee status changes, such as promotions, transfers, and terminations, in a timely manner with appropriate documentation.
• Manage the organizational chart and employee directory.
• Assist in distribution and communication of all HR policies and procedures to employees.
• Assist in organizing and documenting training sessions.
• Responsible for all compliance documents in the HR systems.
• Ensure that confidentiality and professionalism are adhered at all times when dealing with employee information.
• Responsible for all HR administration, including but not limited to scheduling meetings, interviews, training sessions, update on all HR documentation, employee files, forms etc.
• Coordinate and assist the HR team leader in revisiting the organizational design annually to ensure the right organizational structure is in place to drive organizational success.
• Coordinate and assist the HR team leader in mapping out the employee journey for each team and implement appropriate working procedural documents
• Coordinate and assist the HR team leader in building a skills matrix of current staff and establish what skills are missing to ensure the success of the organizational strategy
• Coordinate and assist the HR team leader in creation of benefits and improved entitlements.
• Coordinate and assist the HR team leader in moving the Support Workers away from casual to part-time employment.
• Coordinate and execute the introduction of an award recognition program.
• Coordinate and assist the HR team leader in developing a culture that is professional, and client centered, one that celebrates success.
• Utilize the new Aged Care Quality Standards to maintain a client-centric culture that is founded on the principles of customer choice and control and customer outcomes.
• Coordinate and execute the professional development opportunities for high performing staff.
• Coordinate the working with the current organizational-wide Performance Management System, and move to embed it throughout the organization by way of probationary reviews, annual performance reviews and 360-degree feedback.
• Coordinate and assist the people leaders to formalize monthly supervision/1:1 and monitor staff performance against KPI’s Assist the HR team leader in annual team/department audits are executed, shortfalls are identified, learning are implemented, and process improvements take place.
• Assist the HR team to ensure that the employees take on agile methodology as part of dayto-day operations.
• Assist the HR Team leader in the coordination of Microsoft 365.
• Coordinate and assist the HR team leader in reviews all employee computers and updates hardware were necessary ensuring all are compatible.
• Staff are setup for success through the addition of tools and equipment, i.e., laptop signing ability via screens, portable printers etc..
• Coordinate the rollout of a front-line employees tool that help secure their safety and ensure all front-line employees have watch alarms.
• Any other support as required and requested by the Supervisor and/or CEO.
• Key accountabilities:
• KEY RESULT AREAS (KRAS)
• The key measurable outputs or deliverable required of the position TASKS
• The main activities required to achieve a KRA
• KEY PERFORMANCE INDICATORS (KPIs)
• The quantitative / qualitative evidence used to measure how well the KRAs have been achieved 

• Manage the recruitment process by posting various jobs across multiple platforms, conduct and manage screening, interviews, compliance, and on-boarding processes.
• Follow established KPI’s and work plans and provide monthly reports.
• Ensure that all assigned tasks are accompanied by clear and concise reports.
• Implement the recruitment process and follow relevant procedures ensuring 100% compliance.
• Screen incoming resumes, conduct initial candidate assessment and schedule interviews.
• Coordinate interview schedules and communicate with candidates throughout the recruitment process.
• Take appropriate notes during the interviews.
• Communicate with the relevant teams of a potentially successful candidate within 24 hours.
• Conduct reference checks within 24 hours of successful interviews. 

• Prepare and distribute new hire welcome packs and necessary forms.
• Communicate to the other teams in the communication of all new employees at least 10 days of the start date.
• Prepare, schedule and coordinate the induction sessions at least 5 days of the start date.
• Employee data management Ensure that confidentiality and professionalism are adhered at all times when dealing with employee information.
• Manage the organizational chart and employee directory in EH.
• Process employee status changes, such as promotions, transfers, and terminations, in a timely manner with appropriate documentation.
• Maintain accurate and up to date employee records in the HR system, Employment Hero (EH).
• Confidentiality is adhered at all times. 

• Responsible for all compliance documents in the HR systems.
• Assist in distribution and communication of all HR policies and procedures to employees.
• All compliance is active and up to date at all times. 

Qualifications

• HR Management, Human Resources (HR), and HR Policies skills
• Experience in benefits administration and employee relations
• Knowledge of creating and implementing HR policies
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Bachelor's degree in Human Resources or related field
• HR certification (e.g., SHRM-CP, PHR) is a plus