SOS Children’s Villages International is the umbrella organisation for the global federation of SOS Children’s Villages. As a non-governmental social development organisation we support children without parental care and families in difficult living conditions through services in care, education, health and emergency relief, and we advocate for the rights of children and young people, in alliance with a great diversity of partners. We work in more than 130 countries and territories, reaching over one million children, young people, families and caregivers each year. To support us with this important responsibility the International Office CEE/CIS/ME is looking for a committed:
Admin and HR Coordinator (f/m/d)
Location: Skopje, North Macedonia
Type and duration of contract: Limited contract, for 12 months
Workload: Full-time (1 FTE)
Level: Junior/Mid-level
Purpose of the position:
The holder of the position will have dual focus in office management as well as in HR related matters too. For the Administrative part, will be responsible for providing operational, administrative and technical support in the daily operations of the IB Skopje office. Also, the holder will be responsible for all other HR activities related to human resources including employment, labor relations, benefits, onboarding of the IB Skopje based staff.
Tasks and Responsibilities:
Administration
- Administrative and technical support to the daily operations of the office
- Support the procurement process of the office and maintain contact with office vendors
- Main contact person for the office for all kind of administrative tasks
- Contributes to the annual inventory of the office
- Keeps and maintains a record of office data needed for the accounting
- In charge for organizing travel arrangements of the office staff
- Coordination of all health and safety procedures in relation to the local legislation
- Organization of office events and visits
Human Resources
- Administration of employees in Human Resources Information System/ Dynamics 365 & in the public employment institutions.
- Coordination and participation in the recruitment process, as well as Onboarding, Training, Compliance and Exit management.
- Acting as the first point of contact for all personnel queries such as pension, insurance, attachments, contracts, health insurance, correction and control of the employees’ working hours reporting.
- Maintaining internal records, which may include preparing, issuing and filing documentation (e.g. sick leave, maternity leave, etc.).
- Preparation of Employment Contracts and Additional Agreements for the employees.
- Acting as focal person for data protection process as per internal SOS and local legislation.
- Assisting with the performance tracking and disciplinary procedures for employees in compliance with the local legislation.
- Ensuring implementation of SOS Code of Conduct and Gender Equality activities, as core people initiatives.
Requirements:
- Bachelor’s degree in business administration, HR or related field
- Experience in office managements including HR administration
- Experience working with HR systems (e.g., Dynamics 365) and maintaining HR records
- Knowledge of labor laws, tax related HR matters and HR compliance requirements in North Macedonia
- Proficiency in English and Macedonian (spoken and written).
- Strong organizational and administrative skills with attention to detail.
- Effective communication and interpersonal skills to act as the first point of contact for employees.
- Ability to analyze data
We offer:
- Working for a meaningful cause
- The opportunity to work in one of the largest International Non-Profit Organisations on Child Care, in a position with a varied scope of tasks and responsibilities directly impacting on the development of the organisation in achieving its strategic goals
- Opportunities for learning and development
- Remote work arrangements
- A salary that will be commensurate with experience and qualifications
What We Stand For: **
SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting, and ease response. The organisation prohibits harassment, exploitation and abuses by or of any employee, supervisor, manager, child, young people, community, contractor, applicant, or other individual with whom SOS Children’s Villages employees come into contact by virtue of their work. All employees are expected to carry out their duties in accordance with our prevention and protection against Sexual Harassment, Exploitation, and Abuse policy. In addition, SOS Children’s Villages apply a zero-tolerance concerning any fraud situation.
We also provide equal employment opportunities to all employees & qualified applicants without regard to race, colour, religion, gender, ancestry, national origin, age, disability, marital status, or class. SOS Children´s Villages complies with all applicable laws governing non-discrimination in employment.
Further information
This position involves working with an INGO committed to children and human rights and is subject to strict safer recruitment checks. The successful candidate will be required to complete safer recruitment checks including police and reference checks to help verify their suitability to work for SOS CV. In addition to candidate’s ability to perform the duties of the post, in the selection process will be also explored the motivation and approach of the candidate to safeguarding.
How to apply:
If you are interested in this position, please apply no later than April 1 to the following email address: ib.skopje@sos-kd.org
** Only shortlisted candidates will be contacted.
SOS-Children’s Villages International, www.sos-childrensvillages.org.
